Jobs

Description

This position will be 100% onsite

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Proven experience as a high-level administrative assistant, virtual assistant, or operations coordinator.
• Strong proficiency in Microsoft Office Suite, and project management tools.
• Experience with WordPress and basic website management.
• Excellent written and verbal communication skills.
• Advanced organizational and time management abilities.
• Analytical mindset with strong problem-solving skills.
• Ability to work independently and manage multiple priorities in a remote environment.

Responsibilities

• Site Director Support: Manage site/ team calendar, prioritizing and coordinating meetings. Prepare and edit correspondence, presentations, and reports for leadership.
• Act as a liaison between project teams. Help coordinate equipment and software access requests for incoming interns.
• Process office supply orders and help with budget tracking under staff guidance. Create internal documentation and Standard Operating Procedures (SOPs) as needed to support consistent workflows, onboarding, and knowledge transfer.
• Develop promotional materials and summary data to showcase site activities, intern impact, and program highlights for internal stakeholders and executive reporting
• Financial Administration: Oversee process for payment of invoices and coordinate with finance/master shopper. Assist in budget preparation. Generate financial reports and analysis for leadership review
• Team Administration: Coordinate onboarding processes for new hires. Maintain digital employee records and assist with HR documentation. Support recruitment efforts by managing job postings and initial candidate screenings.
• Event Planning: Organize and coordinate meetings, webinars, and online events. Manage logistics for conferences and team-building activities
• Data Management and Reporting: Generate regular reports on key performance indicators (KPIs) for leadership. Analyze data to identify trends and areas for improvement.